PRIVACY

DATA PROTECTION NOTICE

We would like to inform you, as a visitor to our website (hereinafter also referred to as “user”), about the processing of personal data in connection with the use of our web pages. “Personal data” means any information relating to an identified or identifiable natural person (hereinafter also referred to as “data subject”); an identifiable natural person is one who can be identified, directly or indirectly, in particular by reference to an identifier such as a name, an identification number, location data, an online identifier, or to one or more factors specific to the physical, physiological, genetic, mental, economic, cultural, or social identity of that natural person.

I. NAME AND ADDRESS OF THE CONTROLLER

The controller for these web pages within the meaning of the General Data Protection Regulation (DSGVO) and other national data protection laws of the Member States as well as other data protection provisions is:

Channel Pilot Solutions GmbH
Lilienstraße 5-9 · Semperhaus C 
20095 Hamburg
Tel.: +49 40 4689889-0
E-Mail: info@channelpilot.com
https://www.channelpilot.com

You can reach the data protection officer of the controller at: 

Channel Pilot Solutions GmbH
– Datenschutzbeauftragte/r – 
Lilienstraße 5-9 · Semperhaus C
20095 Hamburg 
E-Mail: datenschutz@channelpilot.com

II. GENERAL INFORMATION ON DATA PROCESSING

SCOPE OF THE PROCESSING OF PERSONAL DATA

We generally process personal data of our users only to the extent necessary to provide a functional website as well as our content and services. Personal data primarily includes all data that allows you to be personally identified. 

LEGAL BASIS FOR THE PROCESSING OF PERSONAL DATA

When processing personal data that is necessary for the performance of a contract to which the data subject is a party, Art. 6(1)(b) DSGVO serves as the legal basis. This also applies to processing operations required for carrying out pre-contractual measures. 

If the processing of personal data is necessary to comply with a legal obligation to which our company is subject, Art. 6(1)(c) DSGVO serves as the legal basis. 

If processing is necessary to safeguard a legitimate interest of our company or a third party and the interests, fundamental rights, and freedoms of the data subject do not override the first-mentioned interest, Art. 6(1)(f) DSGVO serves as the legal basis for the processing. 

Where we obtain the consent of the data subject for processing operations involving personal data, Art. 6(1)(a) DSGVO serves as the legal basis. 

GENERAL DATA DELETION AND GENERAL STORAGE PERIOD

As soon as the purpose of storage no longer applies, the personal data of the data subject will be deleted or blocked. Furthermore, storage is permitted and possible if this has been provided by the European or national legislator in EU regulations, laws, or other provisions to which the controller is subject. Data will also be blocked or deleted when a storage period prescribed by the regulations expires, unless further storage of the data is necessary for the conclusion or fulfillment of a contract. 

If no specific storage period is indicated below, the above principles on storage apply. 

III. PROVISION OF THE WEBSITE AND LOG FILES

DESCRIPTION AND SCOPE OF DATA PROCESSING

Every time our website is accessed, even if you do not transmit any other information, data and information are automatically collected from the computer system of the accessing device. The following data, which are required for the technical operation of our website, are collected: 

The data is stored in log files within our system. This data is not stored together with other personal data of the user. 

  • The operating system used by the accessing computer/device 
  • Information about the browser version of the accessing computer/device 
  • The user’s Internet service provider 
  • Amount of data transmitted
  • Date and time of access 
  • Websites from which the user’s system reaches our website (URL) 
  • Websites accessed by the user’s system via our website 
  • Subpages accessed on our website by the accessing system 
  • The type of device and browser used, e.g., “iPhone 8 & Safari” 
  • The IP address of the accessing computer/device 

LEGAL BASIS FOR DATA PROCESSING

The legal basis for the temporary storage of data and log files is Art. 6(1)(f) DSGVO.

PURPOSE OF DATA PROCESSING

The temporary storage of the IP address by the system is necessary to enable the delivery of the website to the user’s computer. For this purpose, the user’s IP address must remain stored for the duration of the session. Storage in log files is carried out to ensure the functionality of the website. In addition, the data help us optimize the website and ensure the security of our information technology systems. The data are not evaluated for marketing purposes in this context. 

These purposes also constitute our legitimate interest in data processing pursuant to Art. 6(1)(f) DSGVO. Further interests include the stable and functional operation of this website as well as achieving the objectives of protecting the confidentiality, integrity, and availability of data. 

DURATION OF STORAGE

The data is deleted as soon as it is no longer necessary to achieve the purpose for which they were collected. In the case of data collected for the provision of the website, this occurs when the respective session ends. 

For data stored in log files, this occurs after no more than seven days. Longer storage is possible. In such cases, the IP addresses of users are deleted or anonymized so that the accessing client can no longer be identified.

OBJECTION AND REMOVAL OPTION

The collection of data for the provision of the website and the storage of data in log files is necessary for the operation of the website. Therefore, the user has no option to object. 

IV. USE OF COOKIES

DESCRIPTION AND SCOPE OF DATA PROCESSING

Our website uses cookies. Cookies are small text files that are stored on the user’s computer system (device) via the browser. When a user accesses a website, a cookie can be stored on the user’s operating system. This cookie contains a unique string of characters (cookie ID) that allows websites and servers to associate the specific Internet browser in which the cookie was stored. This enables the visited websites and servers to distinguish the individual browser of the data subject from other Internet browsers that contain different cookies. In this way, the cookie allows the browser to be uniquely identified when visiting the website again. We use cookies to make our website more user-friendly and to enable certain functions. 

We use so-called session cookies, which are automatically deleted by your browser immediately after you end your visit to the website. In the area of web analytics, however, we also use persistent cookies that allow us to recognize your browser on your next visit, for example, to remember information you provided during your last visit to our website. 

The following data, among others, are stored and transmitted in cookies: 
Location data, login information, IP addresses 

If we use cookies that enable an analysis of users’ browsing behavior, the following data may also be transmitted: 
Entered search terms, frequency of page views, use of website functions. 

We also work with advertising partners who help us optimize and make our online offering more interesting for you. For this purpose, cookies from partner companies (third-party cookies) are also stored on your hard drive when you visit our website. 

If we cooperate with such advertising partners, you will be informed below about the use of such cookies and the scope of the information collected in each case. 

This website uses “Borlabs Cookie” to store cookie consents. Individual settings can be adjusted at any time via Cookie Settings. 

LEGAL BASIS FOR DATA PROCESSING

In cases where personal data are processed through cookies implemented by us, the processing is carried out in accordance with Art. 6(1)(b) DSGVO either for the performance of a contract or pursuant to Art. 6(1)(f) DSGVO to safeguard our legitimate interests in ensuring the best possible functionality of the website as well as a user-friendly and efficient design of the site visit.

PURPOSE OF DATA PROCESSING

The purpose of using technically necessary cookies is to simplify the use of websites for users. Some functions of our website cannot be offered without the use of cookies, as they require the browser to be recognized even after a page change. 

The user data collected through technically necessary cookies are not used to create user profiles. The use of analytics cookies serves the purpose of improving the quality of our website and its content. Through analytics cookies, we learn how our website is used and can continuously optimize our offering. In addition, we can identify errors. 

These purposes also constitute our legitimate interest in processing personal data pursuant to Art. 6(1)(f) DSGVO. 

OBJECTION AND REMOVAL OPTION

Since cookies are stored on the user’s computer and transmitted from it to our site, you as the user have full control over the use of cookies. You can disable or restrict the transmission of cookies by changing the settings in your Internet browser. 

Depending on the type of browser used, the options for managing cookie settings vary. A description can usually be found in the help menu of each browser, explaining how to change your cookie settings. Below is a list of links for individual browsers: 

Already stored cookies can also be deleted at any time. This can also be done automatically. If cookies are disabled for our website, not all functions of the website may be fully usable. 

The transmission of any “Flash cookies” cannot be prevented via browser settings but can be blocked by changing the settings of the Flash Player. 

Some of our partner companies also offer so-called browser add-ons that you can store on your computer system and use to object to the respective cookies of our partner companies and deactivate tracking by them. If the computer system you use is later deleted, formatted, or reinstalled, the browser add-on must be reinstalled. 

V. NEWSLETTER

DESCRIPTION AND SCOPE OF DATA PROCESSING

Our website offers the option to subscribe to a free newsletter. Registration takes place via the so-called double opt-in procedure. This means that we will only send you an email newsletter once you have explicitly confirmed that you consent to receiving newsletters. After you register, we will send you a confirmation email asking you to confirm, by clicking a link in the email, that you wish to receive newsletters in the future (“double opt-in”). 

When registering for the newsletter, your email address as well as your salutation, first name, and last name are required fields. Your first and last name are collected solely to allow us to address you personally. 

In addition, the following data are collected during registration: 

  • IP address of the accessing computer 
  • Date and time of registration 

No data are passed on to third parties in connection with the processing of data for sending newsletters. The data are used exclusively for sending the newsletter. 

LEGAL BASIS FOR DATA PROCESSING

The legal basis for processing the data after the user has registered for the newsletter is, where consent has been given by the user, Art. 6(1)(a) DSGVO. 

The legal basis for sending the newsletter because of your use of services is § 7(3) UWG. 

PURPOSE OF DATA PROCESSING

The collection of the user’s email address serves the purpose of delivering the newsletter. 

The collection of other personal data during the registration process serves to prevent misuse of the services or the email address used. 

DURATION OF STORAGE

The data are deleted as soon as it is no longer necessary to achieve the purpose for which they were collected. The user’s email address is therefore stored if the newsletter subscription is active. 

Other personal data collected during the registration process are generally deleted after a period of seven days. 

OBJECTION AND REMOVAL OPTION

The newsletter subscription can be canceled by the user at any time with effect for the future. For this purpose, each newsletter contains a corresponding link. Alternatively, you can also send a message to the controller mentioned above. You will only incur transmission costs according to the basic rates. 

This also enables the withdrawal of consent for the storage of personal data collected during the registration process. 

After cancellation, your email address will be promptly deleted from our newsletter distribution list, unless you have expressly consented to further use of your data or we reserve the right to use the data beyond this, which is legally permitted and about which we inform you in this statement. In the latter case, your email address will be blocked for the newsletter. 

FORWARDING TO THIRD PARTIES / SENDING THE NEWSLETTER VIA "MAILCHIMP"

Our email newsletters are sent using the technical service provider: 

The Rocket Science Group, LLC 
675 Ponce de Leon Ave NE 
Suite 5000 
Atlanta, GA 30308

 USA  

The data you provide when registering for the newsletter are passed on to this service provider. 

Mailchimp uses the information we transmit to send the newsletters and to perform statistical evaluations of the newsletters on our behalf. For evaluation purposes, the emails sent contain so-called “web beacons” or “tracking pixels,” which are one-pixel image files (small graphics) stored on our website. This allows us to determine whether a newsletter message was opened and, if so, which links were clicked. Technical information is also collected (e.g., time of retrieval, IP address, browser type, and operating system). 

The data is collected exclusively in anonymized form and is not linked to your other personal data; direct personal identification is excluded. They are used solely for the statistical analysis of our newsletter campaigns. The results of these analyses can be used to tailor future newsletters more closely to the interests of recipients. 

Mailchimp’s privacy policy can be found here: 
https://mailchimp.com/help/about-the-general-data-protection-regulation/ 

LEGAL BASIS

The legal basis for the transfer and processing of your data by Mailchimp is your consent pursuant to Art. 6(1)(a) DSGVO. 

VI. CONTACTING US / EMAIL CONTACT / SALESFORCE

We use the “ticket” system Salesforce, a customer service platform provided by: 

salesforce.com Germany GmbH
Erika-Mann-Str. 31
80636 Munich 
Germany 

to process contact and customer inquiries via email or through our website. 

If you send us a contact request by email or fill out the form on the website, we create a “ticket” for your inquiry using Salesforce. Such a ticket is comparable to a virtual folder in which the entire handling of your inquiry by our customer support is documented and stored on Salesforce’s servers. This also includes all communication with you in connection with your inquiry. 

Further information on data processing by Salesforce can be found in Salesforce’s privacy policy at: https://www.salesforce.com/company/privacy/ 

LEGAL BASIS

The legal basis is Art. 6(1)(b) DSGVO. The processing of your data is necessary to fulfill our contract or to take steps prior to entering a contract, ensuring the most optimized and effective response and handling of customer inquiries. 

OBJECTION AND REMOVAL OPTION

If users do not agree to data collection and storage in Salesforce’s external system, we offer alternative contact options for submitting service requests by telephone, fax, or post. 

The data will be deleted as soon as it is no longer necessary to achieve the purpose for which they were collected. This is usually the case when communication with you has ended. Communication is considered ended when it can be inferred from the circumstances that your concern has been conclusively resolved. 

You can also object to the processing at any time, either to us or to Salesforce. 

If statutory retention periods prevent deletion, the data will be deleted immediately after the retention period expires; until then, your data will be blocked. 

If users do not agree to data collection and storage in Salesforce’s external system, we offer alternative contact options for submitting service requests by telephone, fax, or post. 

The data will be deleted as soon as it is no longer necessary to achieve the purpose for which they were collected. This is usually the case when communication with you has ended. Communication is considered ended when it can be inferred from the circumstances that your concern has been conclusively resolved. 

You can also object to the processing at any time, either to us or to Salesforce. 

If statutory retention periods prevent deletion, the data will be deleted immediately after the retention period expires; until then, your data will be blocked. 

VII. REGISTRATION / SIGN-UP FOR CHANNEL PILOT PRO

DESCRIPTION AND SCOPE OF DATA PROCESSING

Users can register with us by providing personal data as part of the sign-up process. The data entered during registration are entered into an input form, transmitted to us, and stored by us. Data are only shared with third parties in the cases described in this privacy policy. 

The following data are collected during the registration process: 

  • First and last name 
  • Company 
  • Email address 

LEGAL BASIS FOR DATA PROCESSING

If the provision of your data serves to fulfill a contract concluded with us, the additional legal basis for processing the data is Art. 6(1)(b) DSGVO. 

PURPOSE OF DATA PROCESSING

If the data are collected for the execution of the service contract concluded with us, this is done to clearly identify you as a customer, to properly process the contract with you, and to handle any liability or warranty claims. 

DURATION OF STORAGE

The data is deleted as soon as it is no longer necessary to achieve the purpose for which they were collected. For data collected during the registration process, this is the case when the registration on our website is permanently canceled or modified, unless the data are still required for the execution of the contract concluded with us. Even after the contract has been completed, it may be necessary to store personal data of the contracting party to comply with contractual or legal obligations. 

OBJECTION AND MODIFICATION OPTION

As a user, you have the option to cancel your registration at any time. You can also modify the data stored about you at any time by changing it in our login area. 

If the data are required to fulfill a contract or to carry out pre-contractual measures, early deletion of the data is only possible insofar as contractual or legal obligations do not prevent deletion, such as retention periods under tax and commercial law. In such cases, the data will be blocked and deleted after the retention periods expire. 

VIII. GOOGLE ANALYTICS (UNIVERSAL)

This website uses the service “Google Analytics,” provided by: 

Google LLC 
1600 Amphitheatre Parkway 
Mountain View, CA 94043 
USA 

The operator of the Google Analytics component is Google Ireland Limited, which transfers data to the USA. 

During your visit to the website, the following data are recorded, among others: 

  • Pages accessed 
  • Achievement of “website goals” (e.g., contact requests and newsletter sign-ups) 
  • Your behavior on the pages (such as clicks, scrolling behavior, and time spent) 
  • Your approximate location (country and city) 
  • Your IP address (anonymized so that no unique identification is possible) 
  • Technical information such as browser, Internet provider, device, and screen resolution 
  • Source of your visit (i.e., which website or advertising medium brought you to us) 

The service also uses “cookies”—text files stored on your device. The information collected by cookies is usually sent to a Google server in the USA and stored there. IP anonymization is active on this website. The user’s IP address is shortened within EU member states and the European Economic Area. This shortening removes any personal reference to your IP address. 

Under the data processing agreement concluded between the website operator and Google, Google uses the collected information to evaluate website usage and activity and to provide services related to Internet usage. 

You can prevent cookies from being stored on your device by adjusting your browser settings. However, please note that you may not be able to use all functions of this website without restrictions if your browser does not allow cookies. 

You can also prevent the information collected by cookies (including your IP address) from being sent to Google and used by Google by installing a browser plugin via the following link: 
https://tools.google.com/dlpage/gaoptout?hl=en 

Further information on Google’s data usage can be found here: 
https://support.google.com/analytics/answer/6004245?hl=en 

LEGAL BASIS

The legal basis for the use of Google Analytics and the associated data processing is Art. 6(1)(a) DSGVO, i.e., the user’s consent. Consent can be withdrawn at any time via the cookie consent management tool. 

OBJECTION AND REMOVAL OPTION / DEACTIVATION OF GOOGLE ANALYTICS

You can withdraw your consent at any time with effect for the future by preventing the storage of cookies through appropriate browser settings; however, please note that in this case, you may not be able to use all functions of this website fully. 

You can also object to the collection of usage data by Google Analytics. Google provides a deactivation add-on, which you can install via the following link: 
http://tools.google.com/dlpage/gaoptout?hl=en 

The browser add-on for deactivating Google Analytics gives you control over which data about visited websites are collected by Google Analytics. The add-on informs Google Analytics’ JavaScript (ga.js) that no data and information about your website visit should be transmitted to Google Analytics. Installing the browser add-on is considered an objection by Google. If your computer system is later deleted, formatted, or reinstalled, the browser add-on must be reinstalled to deactivate Google Analytics. You also have the option to disable tracking directly without the add-on. 

Please note that if you delete your browser data (cache) or visit our website in incognito mode, you must repeat the tracking deactivation process. 

Further information on terms of use and privacy can be found at: 
http://www.google.com/analytics/terms/en.html 
https://policies.google.com/?hl=en&gl=en 

IX. GOOGLE ADWORDS CONVERSION TRACKING

This website uses “Google AdWords” and its “Conversion Tracking” service provided by: 

Google LLC 
1600 Amphitheatre Parkway 
Mountain View, CA 94043 
USA (“Google”) 

Google LLC, based in the USA, is certified under the EU-U.S. Privacy Shield, which ensures compliance with the data protection standards applicable in the EU. 

Using “Google AdWords,” we can advertise our website and offers on external websites. “Google AdWords” enables website operators (“Google AdWords customers”) to measure the success of individual advertising campaigns using cookies. 

For conversion tracking purposes, “Google AdWords” sets a cookie when a user clicks on a Google AdWords ad. Cookies are small text files stored on your computer system (see definition above). Each Google AdWords customer receives a different cookie. If the user visits certain pages and the cookie is still valid, Google and we can recognize that the user clicked on the ad and was redirected to that page. Conversion cookies allow conversion statistics to be generated. 

Google AdWords customers receive reports on the total number of users who clicked on an ad and were redirected to a page tagged for conversion tracking. However, they do not receive any information that can personally identify users. If you do not wish to participate in tracking, you can block it by disabling the Google Conversion Tracking cookie in your browser settings. You will then not be included in the conversion tracking statistics. 

Further information on Google’s privacy policy can be found at: 
https://policies.google.com/privacy?gl=en 

LEGAL BASIS

The processing of cookies is carried out in accordance with Art. 6(1)(a) DSGVO, i.e., based on your consent. 

Further data processing only occurs if you have consented to Google linking your browsing history with your Google account and using information from your Google account to personalize online ads. 

If you are logged into Google during your visit to our website, Google uses your data together with Google Analytics data to create audience lists for (cross-device) remarketing. For this purpose, your personal data are temporarily linked by Google with Google Analytics data to form target groups. 

OBJECTION AND REMOVAL OPTION

You can withdraw your consent at any time with effect for the future by preventing the storage of cookies through appropriate browser settings; however, please note that in this case, you may not be able to use all functions of this website fully. 

You can permanently prevent cookies for ad preferences by downloading and installing the browser plug-in available at: 
https://www.google.com/settings/ads/onweb/ 

You can also configure your browser to notify you when cookies are set and decide individually whether to accept them or exclude the acceptance of cookies for certain cases or generally (see above). Please note that disabling cookies may limit the functionality of our website. 

X. GOOGLE ADWORDS REMARKETING

We use the functions of Google AdWords Remarketing to advertise our website in Google search results or on third-party websites. The provider of Google AdWords Remarketing is: 

Google LLC 
1600 Amphitheatre Parkway 
Mountain View, CA 94043 
USA (“Google”) 

Google LLC, based in the USA, is certified under the EU-U.S. Data Privacy Framework, which ensures compliance with the data protection standards applicable in the EU. 

Google AdWords Remarketing enables interest-based advertising based on the pages you have visited by automatically setting a cookie in your device’s browser using a pseudonymous cookie ID. 

Further information and Google’s advertising-related privacy policies can be found here: 
http://www.google.com/policies/technologies/ads/ 
https://business.safety.google/privacy/ 

LEGAL BASIS

The processing of cookies is carried out in accordance with Art. 6(1)(a) DSGVO, i.e., based on your consent. 

Further data processing only occurs if you have consented to Google linking your browsing history with your Google account and using information from your Google account to personalize online ads. 

If you are logged into Google during your visit to our website, Google uses your data together with Google Analytics data to create audience lists for (cross-device) remarketing. For this purpose, your personal data are temporarily linked by Google with Google Analytics data to form target groups. 

OBJECTION AND REMOVAL OPTION

You can withdraw your consent at any time with effect for the future by preventing the storage of cookies through appropriate browser settings; however, please note that in this case, you may not be able to use all functions of this website fully. 

You can permanently prevent cookies for ad preferences by downloading and installing the browser plug-in available at: 
https://www.google.com/settings/ads/onweb/ 

You can also configure your browser to notify you when cookies are set and decide individually whether to accept them or exclude the acceptance of cookies for certain cases or generally (see above). Please note that disabling cookies may limit the functionality of our website. 

XI. GOOGLE MAPS

On our website, we use Google Maps (API) provided by: 

Google LLC 
1600 Amphitheatre Parkway 
Mountain View, CA 94043 
USA (“Google”) 

Google LLC, based in the USA, is certified under the EU-U.S. Data Privacy Framework, which ensures compliance with the data protection standards applicable in the EU. 

Google Maps is a web service for displaying interactive (land) maps. Using Google Maps, our location is shown to you and directions for getting there can be displayed. 

By integrating Google Maps, Google receives information that your browser has accessed the corresponding page of our website, as well as other information—even if you do not have your own Google account or are not logged into Google at the time. This information (including your IP address) is transmitted directly from your browser to a Google server in the USA and stored there. If you are logged into Google, Google can directly associate your visit to our website with your Google account. 

The terms of use for Google Maps can be found here: 
https://www.google.com/intl/en_US/help/terms_maps.html 

Detailed information on data protection in connection with the use of Google Maps can be found here: 
http://www.google.com/intl/en/policies/privacy/ 

LEGAL BASIS

The use of Google Maps is based on Art. 6(1)(f) DSGVO, reflecting our legitimate interest in making our website more attractive to users, particularly those who wish to visit us—by offering an interactive map. Google’s evaluation is also based on Art. 6(1)(f) DSGVO, based on legitimate interests in displaying personalized advertising, market research, and the needs-based design of the website. 

OBJECTION AND REMOVAL OPTIONS

You have the right to object to the creation of the user profiles described above, but you must contact Google to exercise this right. If you do not want Google to associate your visit with your Google account, you must log out before activating the button. 

If you do not agree to the future transmission of your data to Google in connection with the use of Google Maps, you can also completely disable the Google Maps web service by turning off JavaScript in your browser. Google Maps and therefore the map display on this website can no longer be used. 

XII. AMAZON

This section only applies if the Amazon integration for Tax Invoicing (TI) and/or Tax Remittance (TR) is active in the respective customer account. 

We process Amazon order data on behalf of our business customers via the Selling Partner API (TI/TR) in accordance with Art. 28 DSGVO to fulfil invoice and tax obligations. Where necessary, we process delivery and billing addresses, buyer details (name, phone number, email), and tax-related order information; we may add the company name if it is missing from the order.

LEGAL BASIS

The legal bases are Art. 6(1)(b) DSGVO (contract performance) and Art. 6(1)(f) DSGVO (legitimate interest in proper invoicing and tax processing). Recipients are our customers and IT/hosting service providers acting as sub-processors; data are not shared with unauthorized third parties. Transfers to third countries occur only under the conditions of Art. 44 et seq. DSGVO (e.g., EU Standard Contractual Clauses). 

OBJECTION AND REMOVAL OPTIONS

We store personal data only as long as necessary for billing, statutory retention, and documentation obligations; afterward, they are deleted or anonymized. Automated decision-making, including profiling, does not take place. Data subjects have rights to access, rectification, erasure, restriction, data portability, and objection (Art. 15–21 DSGVO). The source of the data is Amazon order reports (TI/TR). 

XIII. APPLICATION PROCESS

We process applicant data solely for the purpose and within the scope of the application process in accordance with legal requirements. The processing of applicant data is carried out to fulfill our (pre-)contractual obligations within the application process pursuant to Art. 6(1)(b) DSGVO in conjunction with § 26 BDSG. 

For conducting the application process, the provision of certain personal data (e.g., name, contact information, CV) is required. Without this information, the application cannot be considered. 
Additional information is voluntary and does not affect the selection process. By submitting the application to us, applicants consent to the processing of their data for the purposes of the application process as described in this privacy policy. 

We use the online platform provided by: 

Personio SE 
Rundfunkplatz 4 
80335 Munich 
Germany 

Applicants can enter their data on this platform and transmit it to us in encrypted form. We have concluded a data processing agreement pursuant to Art. 28 DSGVO with Personio and monitor the provider and compliance with its measures. Processing takes place exclusively in data centers within the EU. In exceptional cases where data is transferred to a third country, this is done solely based on appropriate safeguards (e.g., EU Standard Contractual Clauses). 

The data provided by applicants will be further processed and stored by us for the purpose of managing the employment relationship in the event of a successful application. 

If the application is unsuccessful, the applicant’s data will be deleted. Applicant data will also be deleted if an application is withdrawn, which applicants are entitled to do at any time. 
Automated decision-making pursuant to Art. 22 DSGVO does not take place. 

Deletion occurs, subject to a legitimate withdrawal by the applicant, after a period of 180 days to allow us to answer any follow-up questions regarding the application and to comply with our obligations under the General Equal Treatment Act (AGG). 

XIV. RIGHTS OF THE DATA SUBJECT

You have the right to obtain information about personal data concerning you. You can contact us at any time for such information. 

For information requests that are not made in writing, we ask for your understanding that we may require proof from you to verify that you are the person you claim to be. 

Furthermore, you have the right to rectification or erasure or to restriction of processing, insofar as you are legally entitled to do so. 

Finally, you have the right to object to processing within the framework of legal provisions. The same applies to the right to data portability. 

RIGHT TO LODGE A COMPLAINT WITH A SUPERVISORY AUTHORITHY

You have the right to lodge a complaint with a data protection supervisory authority regarding the processing of personal data by us.